Engage is getting an upgrade! The NU Engage will be powered by Campus Groups and aims to simplify and streamline processes for all student organizations. The transition to the NU Engage will occur through a phased process, with resources being distributed to student leaders throughout each phase. The tentative timelines for this transition will be: 

• Registration – Aimed to go live on May 1st 

• Event Submission and Forms – Aimed to go live on June 1st
• If you have done so already, please ensure the proper person has access to the updated platform, please have one member of your organization fill out this form.  

Weekly Meeting Requests 

• The CSC Scheduling Office is now accepting weekly meeting requests for the Fall 2025 semester through this Weekly Meeting Request form. Fall 2025 Weekly Meeting Requests are due no later than 5PM on Wednesday, May 28th. Given that the new Engage platform will launch in early June, it is incredibly important to submit your requests by the May 28 deadline while the existing Engage platform and the weekly meeting form link is accessible. Late submissions will not be accepted under any circumstances.
   

Important Deadlines and Updates 

• Financial Processes – The university is in the process of transitioning the financial management system for the entire institution, which will cause large changes to the financial processes managed by SABO. The initial transition is scheduled to go live on July 1st. More specifics will be sent out as resources are developed to ensure you are all aware of the new processes. All financial processes will remain the same until told otherwise. 
• Scheduling Processes –The university is in the process of transitioning scheduling systems to better align across the global network. Within the next few weeks, more information will be sent out with the new processes on how to directly access and book spaces for your Fall 2025-Spring 2026 events. This will align processes with the release of post-Call for Programs requests in major event venues and outdoor spaces. 
• Contracting Deadlines – The deadline to submit a pre-contract for this fiscal year is May 1st. We will be unable to process any agreements that are submitted after May 1, and they will have to wait until after the start of the new fiscal year (July). As a reminder, the SABO deadline for all fiscal year spending is June 2nd.  

• Fall Fest Application – Similar to last year, Fall Fest applications will be included in the registration process. Additional information will be shared about this process on 5/1. 

• Storage – Storage applications for the Fall will be available on the updated Engage platform around 6/1. 

We look forward to a transformative summer! We will be communicating updates to organizations via email throughout the next few months, so please keep an eye on your inbox throughout the summer. If you have any questions related to this information, please see the FAQ guide here or contact our office here.  

Best,  

CSI 

*This message was sent to all officers and group emails for UG student organizations registered in the system* 

Hello Student Leaders!

We have started the new fiscal year and are excited to have more updates to share with you as we inch closer and closer to the Fall. Please read this email in its entirety, as there are important updates for your organization.

If you have any questions or concerns about this information, there are multiple ways to connect directly with our office throughout the summer!

• For questions related to the NU Engage transition (including questions about registration, new leadership, SOTE, Fall Fest, etc.), you can check out our ‘Frequently Asked Questions’ resource here.

• For other general organization questions, feel free to schedule a meeting with a CSI staff member through our booking link here, completing the form on the homepage of NU Engage, or emailing NUCSI@northeastern.edu.

Thank you,
The Center for Student Involvement

Finance

Year-End Spending Report

DUE 7/31 at 11:59 pm

The form is now live! The link to the form is at the top of the Home page when you login to NU Engage.

All organizations that were on an Annual Budget for this past year (2024-2025) are required to complete the Year-End Spending Report.

The completion of this report is required for your organization to be eligible to apply for a Fiscal Year 2027 annual budget towards the end of the Spring Semester. Late submissions will not be accepted, and groups with no submission will be sanctioned with a budget account freeze.

If you have any issues or questions, please send A SEPARATE EMAIL directly to the Finance Board at sgafinanceboard@northeastern.edu.

Supplemental Budget Requests

For organizations who are NOT on an annual budget, the supplemental budget request process will be launched within the coming week or two. A separate email will be sent to all group leaders with instructions on how to submit supplemental budget requests, along with all appropriate deadlines. ​​​​

Purchasing Support

The University is mid-transition to a new financial management system, Workday Finance. Staff will receive access to the system on Monday, July 7th. From there, resources will be compiled for all student leaders to reflect all updated financial processes. As soon as more information is available, you will be notified. For any questions related to financial processes, please reach out to SABO by submitting an inquiry. 

University Purchasing Cards that CSI uses to purchase on your behalf have all been cancelled, and new cards are in the process of being issued. As soon as we can support purchasing via the purchasing cards, we will send out another notification

SOTE & Fall Fest

SOTE

The Student Organization Training and Education experience is now live! All officers have been auto enrolled in the SOTE modules. Currently live are Modules 0, 1, and 2. Module 3 will focus on financial processes and is not live yet. All officers will need to complete the SOTE modules for your organization. You can access the trainings by selecting “My checklists” from the left-side menu after you login to NU Engage.

**Please note, for the required videos, you may need to refresh the page once you watch the full video for the system to allow you to move forward.**

Fall Fest 

Your Fall Fest participation is tied to the completion of SOTE. Here is a list of the organizations that have requested a table for Fall Fest. Once the officers of the organization have completed SOTE, the tables will be confirmed. Additional Modules will be assigned in SOTE throughout the summer and Fall, but fall Fest will be tied the completion of Modules 0, 1, and 2.

Forms & Processes

Event Request Form & Process

The Event Request process is now live! You can submit an event request by following these instructions. 

• PLEASE NOTE: The Old Engage system has now sunset, so please do not submit anything on that system, as it is no longer being monitored.
• PLEASE NOTE: If your organization has NOT Completed registration, you will be unable to access the event request portion.

All officers listed in the registration roster upload have been added to the system as officers. General members listed on the roster uploads have been granted access to the platform but have not been added to rosters. If any member is having issues logging in, please direct them to fill out this form. Once submitted, they should be granted access once the system updates each hour.

Pre-Contract Form

The pre-contract form is live! This form is required when your organization hires and pays performers, service providers, or for the use of facilities off campus. Instructions on how to submit the form can be found here. Please submit all pre-contract forms at least 6 weeks prior to a contracted event or service.

Space Booking

Access to NUSSO is not yet live, due to the transition of the University’s Scheduling System. For any room booking questions or requests over the Summer, please reach out to CSCReservations@northeastern.edu

Storage

Storage request form, for use of storage lockers within the Curry Student Center for the 2025-26 school year, is now live on Engage for student organization leaders to fill out. Distribution of lockers will be on a rolling basis, and if your organization receives a locker, you will be notified of further instructions. Thank you! 

Forms

Student Organization Pre-Contract Form

CSI Storage Request Form

Question Form

*This message was sent to all officers and group emails for Graduate student organizations registered in the system*

Hello Student Leaders!

We have started the new fiscal year and are excited to have more updates to share with you as we inch closer and closer to the Fall. Please read this email in its entirety, as there are important updates for your organization.

If you have any questions or concerns about this information, there are multiple ways to connect directly with our office throughout the summer!   

• For questions related to the NU Engage transition (including questions about registration, new leadership, SOTE, Fall Fest, etc.), you can check out our ‘Frequently Asked Questions’ resource here.    

• For other general organization questions, feel free to schedule a meeting with a CSI staff member through our booking link here, completing the form on the homepage of NU Engage, or emailing NUCSI@northeastern.edu.    

Thank you,    
The Center for Student Involvement 

Graduate Student Group Funding 

Officially recognized student groups (recognized by both the Graduate Student Government and the Center for Student Involvement) are eligible to request up to $5,000 in funding per fiscal year. Groups currently in the Tentative Recognition stage can request up to $500. Funding requests are now open for FY26 through the new Engage System.

Please review this Tango for instructions on how to submit a funding request. Please note your student group must be registered on NU Engage to request funds.

Graduate Student Conference and Certification Funding 

Current full-time graduate students enrolled in one of the nine colleges on the Boston Campus are eligible for up to $375 in conference or certification funding. To request this funding, please complete this form on Engage. If you have any questions, please feel free to reach out to GSG at gsgfinance@northeastern.edu.  

Purchasing Support 

The University is mid-transition to a new financial management system, Workday Finance. Staff will receive access to the system on Monday, July 7th. From there, resources will be compiled for all student leaders to reflect all updated financial processes. As soon as more information is available, you will be notified. For any questions related to financial processes, please reach out to SABO by submitting an inquiry.  

University Purchasing Cards that CSI uses to purchase on your behalf have all been cancelled, and new cards are in the process of being issued. As soon as we can support purchasing via the purchasing cards, we will send out another notification

SOTE & Fall Fest

SOTE

The Student Organization Training and Education experience is now live! All officers have been auto enrolled in the SOTE modules. Currently live are Modules 0, 1, and 2. Module 3 will focus on financial processes and is not live yet. All officers will need to complete the SOTE modules for your organization. You can access the trainings by selecting “My checklists” from the left-side menu after you login to NU Engage. 

**Please note, for the required videos, you may need to refresh the page once you watch the full video for the system to allow you to move forward.** 

Fall Fest 

Your Fall Fest participation is tied to the completion of SOTE. Here is a list of the organizations that have requested a table for Fall Fest. Once the officers of the organization have completed SOTE, the tables will be confirmed. Additional Modules will be assigned in SOTE throughout the summer and Fall, but fall Fest will be tied the completion of Modules 0, 1, and 2.  

Forms & Processes

Event Request Form & Process

The Event Request process is now live! You can submit an event request by following these instructions. 

• PLEASE NOTE: The Old Engage system has now sunset, so please do not submit anything on that system, as it is no longer being monitored.  
• PLEASE NOTE: If your organization has NOT Completed registration, you will be unable to access the event request portion. 

All officers listed in the registration roster upload have been added to the system as officers. General members listed on the roster uploads have been granted access to the platform but have not been added to rosters. If any member is having issues logging in, please direct them to fill out this form. Once submitted, they should be granted access once the system updates each hour.   

Pre-Contract Form

The pre-contract form is live! This form is required when your organization hires and pays performers, service providers, or for the use of facilities off campus. Instructions on how to submit the form can be found here. Please submit all pre-contract forms at least 6 weeks prior to a contracted event or service. 

Space Booking

Access to NUSSO is not yet live, due to the transition of the University’s Scheduling System. For any room booking questions or requests over the Summer, please reach out to CSCReservations@northeastern.edu 

Storage

Storage request form, for use of storage lockers within the Curry Student Center for the 2025-26 school year, is now live on Engage for student organization leaders to fill out. Distribution of lockers will be on a rolling basis, and if your organization receives a locker, you will be notified of further instructions. Thank you! 

Forms

Student Organization Pre-Contract Form

Question Form

CSI Storage Request Form